Job Description

Title:                             Program Assistant, Taconic Correctional Facility
Reports to:                  Program Director
Status:                          Full-time
Schedule:                    M-F, 9:00a – 5:00p, weekends will be required

Salary:                         $45,000/yr.

job summary
The Program Assistant supports the clerical and administrative needs of all The Children’s Center programs and provides specific support to the Program Director and the Program Manager. The Program Assistant will also cover all the Children’s Center program areas as needed.

Duties and Responsibilities:

• Answer telephones, take messages, collect and distribute mail, photocopy, file, and general office duties.
• Support the Advocacy Program, including the supervision of phone calls.
• Prepare and distribute “call outs” and memos and prepare weekly and monthly calendars of events/programs.
• Work with staff to support volunteers and record all data.
• Support the Program Director and Program Manager with staff and activity scheduling.
• Work with the Parenting Education Coordinator to help collect and maintain enrollment and attendance.
• Assist in the coordination of transportation.
• Provide support in the other program areas as necessary to ensure coverage.
• Participate in Staff Meetings and take meticulous notes and distribute them to staff.
• Coordinate program-related mailings and outreach.
• Comply with all prison procedures, processes, and requirements, including all security regulations and PREA (Prison R*pe Elimination Act) requirements.
• Coordinate paperwork related to program expenses, reimbursements, and receipts.
• Additional duties as assigned.

 Specifications for Education

BA or BS or 3-4 years of relevant experience working with a non-profit social service organization providing similar services.

 Specifications for Physical Requirements (as applicable):

• Ability to walk up and down stairs throughout the facility.
• As an organization, we are choosing to require that all our employees be fully vaccinated against COVID-19.

Qualifications and Requirements:

• Successful completion of a background investigation by DOC as part of the volunteer application process
• Spanish language fluency is preferred
• Strong interpersonal skills
• Strong organizational skills
• Leadership qualities
• Experience working in a prison setting is preferred